9:40 AM01
The enquiry arrives
An Instagram DM lands as a lead record name, date, budget, source before anyone opens a spreadsheet.
Leads · FreshFor wedding & event businesses in India running all year
Your events and wedding planning business runs 12 months.Your organisation management software should too.
Lighter is the daily operations platform for Indian wedding and event businesses every lead, quotation, vendor, payment and rupee of margin, tracked from January to December, not booked one event at a time. It is event management software for the whole year, not just the wedding season.
- Live demo on your own numbers
- No AI, no gimmicks
- Built in India
In plain words
What Lighter is
Lighter is event management software for wedding planners, event companies, decor houses and corporate event teams in India. It follows an enquiry from the moment it arrives to the profit left on the event after it is over: leads, meetings, quotations with GST, client payments, events broken into functions, vendors, venues, expenses and vendor payouts.
Guests are managed in the same system guest lists, WhatsApp RSVP collection and reminders through the Official WhatsApp Business API. It has eight roles with server-enforced permissions, syncs with Google Calendar and Google Sheets. Lighter runs alongside your business every month of the year not just the ones with a wedding on the calendar.
See how the work moves through it, what event planners actually need, what each plan includes, or the questions event teams ask us.
The problem with how this industry buys software
Most software in this category is built for one wedding at a time. Your business isn't.
You don't stop being a business between events. Leads keep arriving, vendors still need paying, and last quarter's margin doesn't explain itself. Most tools in this category charge and think per-event and the ones that don't, sell you “AI” instead of the basics: a record that holds, roles that don't step on each other, numbers you can trust without a recount. Lighter is the second kind.
Not another AI-this-AI-that tool. Just the systems your business needed before you had 40 events a year.
One connected record, all year round
Record the work once. Let the next step follow this month, next month, every month.
Lighter is the operational record for every enquiry, event and rupee not just the ones on your calendar this week. When something changes, the system moves with it, whether that's July's lead or December's wedding.
- 01Client accepts a quote online → the event advances to Quotation Approved.
- 02Record an advance payment → the event changes to Won.
- 03Enter an expense → the accounting position updates.
The complete workflow
From first enquiry to what the event actually earned.
Step 1 of 10
The enquiry arrives
A lead comes in from Instagram, Meta Ads, your website or a Google Sheet with the details already in the record.
Live lead pipeline
Fresh
Arora weddingNew enquiry
Follow up
Kohli receptionToday · 3 PM
Converted
Event createdOwner assigned
A day in a twelve-month business
One Tuesday, from the first message to the margin.
Nobody re-typed anything. Each step left the record in the state the next person needed it in.
Everything connected
Built for the way event teams actually work.
Capture leads from the places enquiries actually arrive, assign an owner, and see the next follow-up before it goes cold.
- Kanban and list views with live filters
- Excel import with your own column names
- Convert a lead into an event in one click
Why it matters: the client history follows the work rather than being copied across tools.
One system, different views
Each person sees the work that is theirs.
Sales, production, design and accounts don't reset every event give them permissions that don't either. Sales should not need vendor costs. Production should not need to dig through a sales pipeline. Permissions are part of the way the work moves.
A business-wide view
Leads, events, finance, team activity and the work that needs an escalation.
- Business overview
- Financial dashboard
- All events
- Team activity
Numbers that stay current
Know your margin in September, not just on the wedding day.
Most event businesses find out what an event actually made weeks after it's over if they find out at all. Lighter shows revenue against expenses by event as the money moves, so the decision that matters happens while there's still time to act on it, not at year-end reconciliation.
Every expense and payment is part of the event's financial picture not a separate spreadsheet waiting for month-end.
A different operating model
The event is more than a row in a sheet.
Lighter does not replace your team's judgement. It makes sure the record and next action can keep up with it.
| Capability | Spreadsheets & group chats | Lighter |
|---|---|---|
| One client and event record | Not covered | Covered |
| Quote acceptance updates the stage | Not covered | Covered |
| Payments and expenses affect the picture | Not covered | Covered |
| People see their own work | Not covered | Covered |
| Event margin while work is live | Not covered | Covered |
Why we built this
We looked for this before we built it.
We ran into the same wall every event business does leads on WhatsApp, quotes in one file, vendor payments in another, and no single place that told us what an event actually made. We went looking for software built for that. Everything we found was generic: rebadged sales tools, project-management tools with a wedding template stuck on top, or an AI feature stapled onto something that still couldn't do the basics. So we built the thing we couldn't find.
“The spreadsheet knows the amount. It doesn't know that the amount changed the state of the event.”
Founder of LighterOS · support@lighteros.com
Straightforward pricing
Priced like a business tool, not an event add-on.
No per-event fees, no surprise charge when your calendar gets busy in wedding season. One flat cost, whether you're running two events or twenty.
Pro
For growing teams running several events at once.
₹2,499/ month
Billed annually · plus 18% GST
Unlimited
leads
15
active events
10
users
Everything to run your events
- Branded PDF quotations clients accept online
- Full quotation module with templates
- Customers, vendors, workforce and venues
- Calendar with Google Calendar sync
- Expense tracking and financial dashboard
- Google Sheets sync
- Voice notes
Enterprise
For established houses with guests, ads and a bigger team.
₹3,999/ month
Billed annually · plus 18% GST
Unlimited
leads
Unlimited
active events
Unlimited
users
Everything in Pro, plus
- WhatsApp RSVP and guest reminders
- Guest lists with WhatsApp RSVP forms
- Meta Ads lead capture
- Profit dashboard for every event
- Advanced analytics
- Vendor and venue intelligence
- Custom branding
- Priority support
Compare every feature, plan by plan
Nothing is deleted if you stop paying, and you can export everything to Excel at any time.
Questions event teams ask us
Plain answers, before you book.
No AI to explain here just plain answers about how the system works. If yours is not here, ask it on the demo or write to us and we will answer it plainly.
Most teams are working in Lighter the same week. Setup covers your organisation, business type, location, team, calendar and plan. You can import leads, customers, vendors and venues from an Excel file using your own column names.
No. Connect the sheet, choose the tab, map your columns to Lighter’s fields, and it syncs every fifteen minutes. Your team can keep using the sheet while they get used to Lighter.
Yes. Each person connects their own Google account. Meetings, follow-up reminders and task due dates appear on the assignee’s calendar. Changes made in Google flow back into Lighter.
Yes. You send a link instead of an attachment. The client opens it in a browser and accepts it there. Acceptance moves the event to the Quotation Approved stage automatically.
Yes. Quotations calculate GST at the rate you set 18% by default and carry company and client GST details.
Yes. There are eight roles, with permissions enforced on the server. Sales works in leads, customers, meetings and quotations; production works in events, vendors and expenses; accounts works in finance.
Nothing is deleted. Your account moves to a restricted state and you can export leads, events, customers, vendors, venues and tasks to Excel at any time.
Yes. RSVP requests go out through the Official WhatsApp Business API as approved template messages, sent from the server rather than from a browser. Guest lists, responses and reminders all live in the same RSVP module. It is available on the Enterprise plan.
Yes. You enter your own phone number ID, access token and approved template name once in Settings, and messages then go out from your own business number. Because it is the Official API, they are template messages rather than free-form chat.
Yes. Filter the guest list to the ones still pending, select them, and send the reminder. Each guest record then shows that the invite went out and when.
Yes. An event can be broken into functions mehendi, sangeet, wedding, reception and each guest is recorded as attending some and not others. Meal preference, plus-ones and accommodation are tracked on the same record.
Yes. Guests import from a spreadsheet, the same way leads, customers, vendors and venues do, using your own column headings.
Meta Ads lead forms arrive as lead records through a webhook. Instagram, your website, a Google Sheet and manual entry are all recorded as sources, so you can see which one actually produced the enquiry.
Property category, city, guest capacity, room count, per-day rate and price range, plus whether outside catering is allowed, what licences are required, whether late-night music is permitted, and whether there is a swimming pool, beach front or private beach access along with contact details, website and Instagram.
Yes. Client payments coming in, vendor payouts and expenses going out, and what is left per event, not only at the end of the year.
No. Lighter doesn’t generate quotations, score leads or write anything for you with AI. It keeps the record straight and puts the decision in front of a person who can act on it that’s the whole product.
We don’t run a self-serve trial. Book a demo and we’ll set the system up against one of your real events, so you can judge it on your own numbers.
See it on your own work
Bring one real enquiry. We'll set it up live.
Thirty minutes. Bring a real enquiry and a real event. You will judge your own business in the system rather than a demo account.
- No generic demo account
- No obligation
- Your team live in a day
Eight roles with server-enforced permissions, encrypted in transit. How we protect your data
01Map the current processWhere leads come from, who owns them and how quotes go out.
02Set up one live eventEnd to end, using your own numbers.
03Show each person their viewSales, production and accounts.
WhatsApp RSVP & guests
Collect RSVPs and send guest reminders on WhatsApp.
Your guests already read WhatsApp. RSVP requests go out through the Official WhatsApp Business API as approved template messages, sent from the server and the replies land on the guest record instead of in somebody's chat history.
Setup is your own WhatsApp Business API access, entered once. Available on the Enterprise plan.
- 01Build the guest listBy side, group and function with plus-ones, meal preference and accommodation on the record. Import the list you already have.
- 02Send the RSVP requestOver the Official WhatsApp Business API, from your own business number.
- 03Track what came backWhatsApp RSVP status per guest and per function. Pending guests are a filter, not an afternoon.
- 04Remind the ones who have not repliedSelect the pending guests and send. Each record then shows the invite went, and when.
- 05Know your real headcountPer function, including plus-ones and who is arriving when, if they are flying in.